Everything You Need to
Manage Maintenance
PropLog provides all the tools property managers need to track issues, document work, and build comprehensive maintenance records.
Photo Evidence
Before and after photos for every job. Visual proof of work completed, timestamped and stored securely in the cloud.
- Upload photos directly from mobile devices
- Automatic timestamping and location data
- Before/after comparison views
- Secure cloud storage with backup
Complete Timeline
Every action tracked with timestamps. Know who did what and when, with full audit history per property.
- Chronological event history
- Actor attribution for all actions
- Status change tracking
- Exportable audit reports
Legal Protection
Tenant confirmation of completed work. Dispute-proof records for insurance and legal protection.
- Digital tenant sign-off
- Immutable completion records
- Insurance-ready documentation
- Dispute resolution support
Mobile Friendly
Tradies can upload photos from their phone on-site. No app download needed — works in any browser.
- Responsive design for all devices
- Works on iOS and Android browsers
- Offline-capable photo uploads
- QR code property links
Team Management
Invite property managers, maintain your tradie database, and give landlords read-only access.
- Role-based access control
- Invite team members via email
- Tradesperson database management
- Landlord view-only portal
Email Notifications
Everyone stays informed. Automatic emails when issues are raised, assigned, and completed.
- New issue alerts
- Assignment notifications
- Completion confirmations
- Customizable notification preferences
WhatsApp Reporting
Tenants report maintenance issues via WhatsApp. Issues are automatically categorised by type and urgency, with emergency escalation built in — all logged with a full audit trail.
- Tenants message +61 450 262 958 on WhatsApp — no app, no login required
- Issues are categorised by type, urgency, and location automatically
- Automatic escalation for fire, gas, flood, and electrical risks
- Raw messages stored immutably for legal defensibility
Tenants submit tickets by messaging PropLog on WhatsApp
No app. No login. Message +61 450 262 958 and the issue is logged instantly.
Try it on WhatsAppCustom Forms & Checklists
Build safety checklists, inspection forms, and pre-work declarations. Tradies complete them on-site with photos and digital signatures.
- Drag-and-drop form builder with 10+ field types
- Conditional logic — show fields based on answers
- Digital signature capture with SHA-256 verification
- Assign forms by job category, property, or issue
Compliance Scoring
Automatic pass/fail scoring on checklists with configurable thresholds. Track which tradies meet standards and which need attention.
- Point values per field with pass/fail thresholds
- SLA compliance tracking — was the form submitted on time?
- Dashboard: compliance rates per tradesperson and property
- Monthly trend data to spot patterns
PDF Export
Export completed forms, submissions, and evidence packs as professional PDFs. Tribunal-ready documentation at the click of a button.
- Form submissions with all field values and photos
- Digital signature images with hash verification
- Compliance score and SLA status included
- Property evidence packs for insurers and tribunals
Explore in depth
Detailed guides to each part of PropLog
Property Maintenance Software
The complete system for tracking maintenance across your rental portfolio.
Read moreMaintenance Tracking
Track every event with timestamps, photos, and full accountability.
Read morePhoto Evidence
Before-and-after photos at every stage. Visual proof that protects your agency.
Read moreTenant Maintenance Requests
How tenants submit issues via a shared link — no app, no login required.
Read moreCompliance Records
Compliance-ready maintenance records with timestamps and audit trails.
Read moreProperty Management Tools
Six essential tools in one platform — from issue reporting to tenant confirmation.
Read more